North Zone – Executive Associate

About The North Zone

The Alberta North Zone is an informally defined region encompassing most of the geographic area north of Edmonton. The approximately 386, 0000 residents live in communities such as Fort McMurray and Grande Prairie (the main centers of the North Zone), as well as smaller communities like Whitecourt, Athabasca, Hinton, Edson, Mayerthorpe, Westlock, Cold Lake, Peace River, High Level, and High Prairie.

The primary industries in northern Alberta are forestry, oil, and gas.

There are 11 Primary Care Networks in the Alberta North Zone.

This position is with the Alberta North Zone PCNs Business Unit FTE: 1.0 FTE
Status: Permanent Hours per Week: 37.5
Hours per Shift: 7.5 hours per day Reference ID: EA20230105
Primary Location: Alberta North Zone
Position Summary

The Executive Associate is a new role within the North Zone and this position has two functions with 0.5 FTE dedicated to providing day-to-day support and guidance to the North Zone (NZ) Physician Lead Executive by helping them keep organized and prepared in their role as a primary care leader. The remaining 0.5 FTE will support the NZ Primary Care Networks, physician not-for profit boards and other primary care stakeholders in maintaining and sustaining accountable and effective governance. The position will be responsible for facilitating, coordinating and delivering board governance training in a primary care setting with physicians, Alberta Health Services partners and other stakeholders; conducting board assessments and advising on board development and performance plans; assisting and/or advising boards with performance appraisals and processes of their Primary Care Network leadership.  

This position works independently and requires sound judgement, common sense and is expected to carry out duties with minimal instruction or supervision.  This position is required to function at a senior level to ensure completeness of all work product, projects and initiatives.

Key Responsibility 1: Leadership and support to Physician Lead Executive
  • Functions as the right hand of the physician lead to ensure the lead is successful in their duties and obligations on various zone and provincial committees/task groups
  • Keeps the physician lead organized and prepared for any meeting and/or activity which includes reading and synthesizing documents and emails with the goal to distill all content and translate the information into simplified language and presentation to the physician lead in advance of any meeting
  • Provides a confidential sounding board of ideas, plans and policy matters and offers expert knowledge, advice, critical analysis, options and alternate approaches
  • Conceives, crafts and edits communication messages in consultation with the Physician Lead
  • Creates precise correspondence such as briefing notes, email, memos, and compiles reports and slides decks, as needed
  • Acts as the liaison and main administrative contact for the physician lead to manage all requests of the physician lead by astutely prioritizing and coordinating their calendar and email
  • Reduces the administrative burden and time experience by the physician lead with superior organization and planning.
  • Researches, investigates and problem-solves concerns or issues that arise with critical thinking and sound judgement by maintaining ongoing situational awareness of internal and external risks
  • Communicates and work collaboratively with the physician lead for their ultimate decision or approval
  • Provides financial support and management (expense, invoices and basic accounting) to ensure reimbursement to physician lead
Key Responsibility 2: Support Training in Accountable and Effective Governance
  • Provide support and coordination of primary care governance training to physician not-for-profit boards, joint venture partners and other primary care network stakeholders on maintaining and sustaining accountable and effective governance
  • Collaborate with AMA ACTT on the delivery of governance training and where required, supplement training needs to meet stakeholder demands and timelines
  • Building and fostering effective collaborative relationships to ensure that boards and primary care stakeholders are diligent in managing their obligations with board assessments and/or performance appraisals
Key Responsibility 3: External Stakeholder Engagement
  • Establishes excellent and productive working relationships with all stakeholders both internal and external
  • Proactively pursues opportunities to engage with external stakeholders to increase breadth and depth of knowledge to provide support and guidance
  • Understands and uses ongoing relationships and networks to develop strategies and plans that support Primary Care Networks and their boards
  • Collaborates with all stakeholders to support primary care
What you need to succeed...
  • A degree in Business, Public Health Administration or related from a recognized post-secondary institute
  • 5-7 years of work experience at a senior level supporting executives and/or leaders
  • Experience working in health care is required
  • Exceptional management and leadership skills
  • Equivalent combination of relevant education, experience and expertise may be considered
  • Experience in delivering training/education to adult learners
  • Familiarity and comfort with a variety of technology platforms and tools
Application Instructions
  • Please email your resume, cover letter, and professional references to pmasonlai@gmail.com
  • Please include the Reference ID in the subject line of the email
  • For answers to questions contact Ping Mason-Lai at pmasonlai@gmail.com

This posting will remain active until a suitable candidate is found

The North Zone PCNs Business Unit thanks you for your interest in this position, however only those selected for an interview will be contacted.

The North Zone PCNs Business Unit is an equal opportunity employer and welcomes applications from qualified individuals from all backgrounds.